Screenshots in Word 2010

Written by Alan Tuesday, 30 August 2011 07:00

There have been many ways to capture screenshots in Windows over the years.  There have been third-party software solutions and the old stand-by “PrtScn” button. But Office 2010 has integrated a built-in solution.  Adding screenshots to web articles (like this one) and business presentations is really a must-have aspect to what you are doing.

If your document was created with an older version of Office then you may find the button (located under the “Insert” menu) greyed out, as it is in the picture below.

word 2010 screenshot greyed out Screenshots in Word 2010

As you can see above, clicking the greyed out button will give easy instructions to fix this minor issue.  Simply click File => Convert and then go back to the Insert menu and the Screenshot button will now be active.

word 2010 screenshot Screenshots in Word 2010

You can use any an already created screenshot or click Screen Clipping, choose your screen area, and it will be captured in MS Word.  When you click Screen Clipping it will minimize Word and display the screen behind it and allow you to pick and crop an area to capture.

That is all there is to it.  It’s actually a really useful and powerful little tool that seems to have been thrown into Office without any fanfare.

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 Screenshots in Word 2010


Alan is the owner and editor of Making Windows Easy. In addition to writing about technology he is also an avid distance runner and hiker. Read More

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